What is a Virtual Office Space

What is a Virtual office Space

In today’s rapidly changing business landscape, companies must innovate to stay ahead. Virtual Offices have emerged as a solution, offering the flexibility to operate from anywhere, significantly benefiting Dubai’s entrepreneurs. This approach not only cuts down on overheads but also leverages Dubai’s world-class infrastructure and resources, aligning perfectly with the city’s status as a global commerce center

So, what is a Virtual Office in Dubai, and why might your company benefit from one? Today, we will tell you everything you need to know about Virtual Offices in Dubai, from what they are and their services to the best ones available.

What is a Virtual Office in Dubai?

A Virtual Office is essentially a service that allows business owners and employees to work remotely by providing a range of business functions accessible through the Internet. It enables companies to maintain a presence in a desirable location without paying rent for a physical space. This concept includes services like phone answering, mail handling, and access to physical office space and meeting rooms when necessary. Let’s now find out what services you will get from a Virtual Office.

Dubai Virtual Office Services

A Virtual Office service in Dubai provides the following services:

A corporate address for your business
Mail handling, including receipt and forwarding of mail items to you wherever you are located
Access to a dedicated telephone number with optional call-answering services
Meeting rooms as well as serviced offices when needed
Office administration services, including managing bookings, arranging appointments and providing secretarial support
Virtual customer support through remote call centers

In addition, Virtual Offices often come with coworking spaces suitable for small teams who want to get together and work in a collaborative environment. Now that you are familiar with the services a Virtual Office offers let’s learn some of the benefits of having a Virtual Office in Dubai.

Why Have a Virtual Office in Dubai?

As many businesses globally are moving toward a culture of operations without offices, Dubai and the UAE are no exception. Having a Virtual Office in Dubai can offer numerous benefits, including:

Reduced costs

A Dubai Virtual Office will allow you to operate in one of Dubai’s prime locations, like the Dubai International Financial Centre (DIFC) or Dubai Silicon Oasis (DSO), at a fraction of the cost of having a full-fledged UAE office space or corporate office in Dubai. Companies can save money on overhead expenses without renting or owning physical premises.

Flexibility

A Virtual Office allows businesses to scale up or down as needed quickly. This is especially beneficial for companies with seasonal sales, which can reduce their overhead expenses in off-seasons while still keeping a presence in Dubai. You can easily upgrade your Virtual Office package whenever you need more business facilities, such as meeting rooms or additional office space.

Access to Resources

Having a Virtual Office in Dubai also provides access to the city’s excellent infrastructure and resources, such as its world-class economy with low taxation rates, reliable communication systems, top-notch transport networks, and more. This makes it an ideal location for entrepreneurs who want access to global markets while keeping costs down.

Professional Image

Your business may have a great website or thousands of social media followers, but having a Virtual Office in Dubai will give your business added credibility and legitimacy. A physical presence through your Virtual Office will also improve your visibility with potential clients or investors, as they’ll know that you have an actual location in the city. In addition, for many official documentation purposes, you will need to provide a mailing address in the UAE that you can quickly obtain from your virtual office provider.

Legal Compliance

Finally, a Virtual Office in Dubai is also essential for legal compliance, as all businesses must adhere to specific laws and regulations depending on their size and activities. This includes registering with the relevant authorities, such as the free zone or local municipality.

Dubai business licensing authorities often require you to provide a local mailing address for your commercial license application in Dubai. Having one provided by your Virtual Office provider can help you meet this regulatory requirement. When we discuss Virtual Offices in Dubai, you may sometimes confuse a virtual license with a Virtual Office. Many business users use these two interchangeably, but they are pretty different. Let’s see how they differ.

What is a Virtual License in Dubai?

A virtual license is a legal permit issued by the Department of Economy & Tourism in Dubai (DED) in Dubai to companies that do not have physical premises in the city or state. It offers entrepreneurs access to all the same benefits as traditional business owners, such as visa and residency services, banking services, trade license registrations, etc., without having to set up an office in Dubai.

With a virtual license in Dubai, entrepreneurs can establish their business presence in the city without being physically present. This is particularly beneficial for startups or small businesses that wish to expand into new markets but lack the resources to do so.

The virtual license permit requires that the licensed entity must not do the following activities:

Occupy or own physical premises in the UAE
Have employees living and working in the UAE, except for administrative and clerical staff
Conduct activities that require a physical presence

However, companies with a virtual license can open corporate bank accounts, register trademarks and patents, and apply for visas and residency permits through the designated registered agent of the virtual license.

Cost of Virtual Office

The pricing for virtual offices in Dubai varies depending on several factors such as the location, amenities, and services included. On average, you can expect to pay anywhere from AED 5,000 to AED 15,000 per year for a virtual office in Dubai. This cost typically covers services like a prestigious business address, mail handling, telephone answering services, and access to meeting rooms on a pay-per-use basis. It's important to note that prices may vary between different providers and locations within Dubai, so it's advisable to research and compare options to find the best fit for your needs and budget.

If you would like to set up a company in Dubai, contact ANUVI Business Solutions today.

For more information, speak/chat with our experts on +971506472494 or email us at info@anuvibs.com.